Admin & HR Assistant
- Afghanistan
- Permanent
- Full-time
- To implement a staff database for all projects at the provincial level.
- Assist in recruitment of staff (Community Mobilizers& Teachers) for the concerned districts at the provincial level.
- Ensuring that all the staff personnel files are up to date as per the standard checklist, and Preparation and follow-up of staff list for different projects.
- Assist in the evaluation of project staff as per the advice of central HR.
- Providing information to prepare and process an accurate and complete payroll, ensuring that employee salary and remuneration are processed promptly, including processing all changes to payroll.
- Collect and verify monthly timesheets and ensure accurate data entry for all projects (e.g., absences and leaves).
- Ensure all staff have valid contracts and up-to-date job descriptions.
- Maintain the HR filing system, ensuring confidentiality and accuracy of employee records.
- Assist in organizing and facilitating HR-related training sessions for staff to enhance their skills and knowledge.
- The Admin& HR Assistant is required to regularly share all HR- related updates of the province with the Sr. HR Officer based in the central office.
- Deal with employee requests regarding human resources issues, rules, and regulations
- Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
- Maintain an orderly system of files for correspondence, reports, and contracts-related documents.
- Supervising support staff (Cleaners, Cooks, Gardeners, drivers, and Guards) for daily activities.
- Recording of administrative activities of the project;
- To look after the arrangement of meetings, workshops, and conferences of the related office
- To look after the arrangement of personnel, vehicles, keys of the gates of the office, staff house, guest house, correspondence, and other files, and keep them properly and updated manually and computerized
- To control the recording and updating of the inventory of the fixed assets of the offices
- To look after providing, distributing, and keeping a proper balance and update of office stationery.
- To ensure that all utility bills (electricity, water, telephones, etc) are paid on time.
- To ensure a healthy and safe working environment is provided to all staff.
- Maintain stores and stock records.
- Any other task assigned by the line manager.
- Having at least a Bachelor's degree in HRM, Economics, BBA, Accounting, Educational Management, Leadership, or any other relevant field.
- Having at least 3 years' related experience from an accredited college or university.
- Required Languages - Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.
- Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
- Strong communication skills,
- Efficiency, result-oriented, and excellent management capabilities,
- Ability in problem-solving and conflict resolution,
- Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
- Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
- Respect the confidentiality of the organization,