Admin & Finance Assistant (The candidates should be only from Logar province) (Re Announced)

Afghan Family Guidance Association

  • Logar
  • Permanent
  • Full-time
  • 4 days ago
About Afghan Family Guidance Association |AFGA:Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the worldJob Description:Job Summary:The admin and finance Assistant will work under direct guidance and supervision of provincial supervisor. He/sh will be responsible to oversee and manage the routine financial and administrative activities including but not limited to transaction processing, reconciliation, monitoring of project financial records, administrative tasks with governmental and non-governmental entities, reservation of the hotels and hall for training and other events, procurement of officer required supplies and equipment, regular update of office inventory and so on.Specific Responsibilities:Finance:
  • Responsible for day-to-day financial transactions record keeping.
  • Responsible for collecting and checking all financial vouchers and supporting documents.
  • Responsible for maintaining and proper filing of provincial office financial vouchers.
  • Ensure that all bank and cash transactions are made after review and approval of provincial Supervisor or replacement.
  • Responsible for preparation of complete payment vouchers and cash verification forms.
  • Responsible for preparation of staff monthly attendance report.
  • Responsible for banking and keeping petty cash and preparing bank and cash reconciliation,
  • Assists Finance department in preparation of monthly financial and donor reports.
  • Responsible for collecting and payment of income tax to the department of Finance monthly and dealing with any tax-related issues.
  • Other related tasks as needed.
Admin:
  • To have the responsibility of maintaining Personnel Individual files checking and filing the documents.
  • Organizes the staff filling and archives.
  • Organizes and updates the personal file of each employee (job description, work contracts, individual action plans, mission letters, bio data copies of national identity documents, resume, evaluation forms, AFGA ID card, warning letters, compliment and bonus letter, promotion letter and, work certificate...).
  • Ensure that all departed employees have given back their ID cards and have handed back AFGA assets and valuable to logistics before delivering the work certificate.
  • Daily check of time sheet.
  • Collects monthly all the time sheets of the staff.
  • Collects monthly absence and leaves forms.
  • Sums up leaves taken by staff at the end of each month for updating the HR department.
  • Checks presence absence and leaves statements.
  • Check the collected contract time sheets, salary sheets and other data and inform the HR department in case of modification.
  • Assists the HR department for programming test/interviews of applicants at provincial level on the base of short lists sent by responsible of each section.
  • Takes part in integration of new employees for explaining AFGA regulations.
Job Requirements:
  • University degree in a relevant area such as finance, accounting, business administration, economics, management, and/or related field. 3 years of related experience with finance-related activities with NGOs or international NGOs or overall experience of not less than 3 years in the field of health/ capacity building project financial management.
  • Experience in QuickBooks and excellent computer skills, particularly with MS- Office Package.
  • Experience and ability of Afghan Taxation System rules and regulations implementation according to the schedule.
  • Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability.
  • Excellent interpersonal and communication skills.
  • Fluent in English. Have good command of English language both written and spoken.
Submission Guideline:Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materialsDue to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.http://hrmis.afga.org.af/Applicant/Apply/AFGA_162550811We would like to strongly encourage qualified local candidates to apply for the current vacancyAFGA Recruitment Process Commitment:At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objectiveSubmission Email:http://hrmis.afga.org.af/Applicant/Apply/AFGA_162550811Similar Jobs

Afghan Family Guidance Association