Human Resources /Admin and Procurement Assistant

• Managing HR-related documents, filing, and day-to-day HR operations.
• Conducting initial orientations for new hires.
• Assisting with the recruitment process, coordinating interviews, and scheduling candidate meetings.
• Maintain employee records such as contracts, timesheets, and leave documentation.
• Assist with onboarding new employees and providing basic HR support.
• Preparing staffing requisition form and be submitted for approval;
• Ensure that personnel files are completed and in accordance with SSEOA policies and procedures:
• Maintain proper filing system both hard and soft and ensure that all the staff personnel files are up to date.
• Oversee and administer the day-to-day activities of the office; implement policies, procedures, and systems that ensure productive and efficient office operation.
• Responsible for record keeping of office document system (incoming and outgoing letters).
• Translation of office documents from English into Dari or Pushto or vice-versa.
• Responsible for record keeping of vehicle documentation including registration with government authorities.
• Responsible for taking minutes of staff meetings on a weekly and monthly basis and communicating the minutes with staff.
• Assist management with administrative and organizational work.
• Draft routine correspondence, interoffice circulars, general briefing notes, documents, and reports and keep a record of all the documents accordingly.
• Performing research to identify potential suppliers and evaluate their qualifications.
• Communicating with the customers about order status, answering questions about products and services, and resolving issues.
• Preparing purchase orders and contracts for approval by supervisors.
• Negotiating price changes with suppliers when costs fluctuate significantly.
• Reviewing contracts to ensure that all terms have been met before signing them
• Working directly with suppliers to obtain bids on new ongoing projects.
• Coordinating with other departments for the purchase of equipment.
• Any other task assigned by supervisor.

• Bachelor's Degree or an Equivalent in Business Administration or related field.
• 2 years' experience in a Human Resources, Administration and Procurement.
• Excellent communication and interpersonal skills.
• Fluency and professional proficiency in Pashto, Dari, and English
• Computer skills (i.e. Microsoft Word and Excel) and ability to type in Pashto, Dari, and English
• Solutions focused, proactive, and able to use initiative
• Ability to effectively present information.
• Excellent oral and written communication skills in English and local languages.
• Excellent organizational skills and strong ability to manage and meet multiple tasks.
• Strong attention to detail.
• Ability to work efficiently and be well organized
• Proactive approach and desire to learn.
• Flexible in working hours ensure your functions are covered during your absence at any time

• Interested Candidates are invited to submit their CV, a Cover Letter, and references to
• Please indicate the Position Title and Vacancy number, (HR/Admin and Procurement Assistant - 2025-09 ) in the subject line of your email. Otherwise, your application will not be considered. The Priority will be given to applicants based in Badakhshan.
• Applications after the closing date (midnight) will not be considered.
• Due to the large number of applications received, we can only correspond with the Shortlisted Candidates.

ACBAR