GIZ Program Partners’ Support Assistant
- Kabul
- Permanent
- Full-time
- Ensures compliance requirements of Mercy Corps and rules and regulations specified by the donors and host governments.
- Provides management information for decision making as required.
- Daily coordination of partners procurement activities.
- Lead process for partners’ procurement of goods and services, as required.
- Assist Program and partners in regular procurement planning meetings.
- Assists partners as needed in creating clear and understandable purchase requests and other documentation.
- Oversees the collection of quotations and bids from the market for PRs – participate in bid / proposal evaluation and due-diligence process.
- Oversee the asset registration and tracking procedure of the GIZ partners.
- Help partners with maintaining assets records, reconciliation with finance data and regular reporting – both financial and physical locations.
- Assist and follow up with GIZ partners on the submission and review of monthly financial reports and report to the Senior Coordinator.
- Review supporting documents for monthly expenditure transactions submitted by partners. Share findings and feedback through email, including references to relevant donor rules and regulations to prevent recurring issues.
- Develop and maintain a checklist or template to standardize financial reporting and document submission from partners.
- Track and document recurring issues in partner reports and propose systemic improvements or training topics.
- Assist in the preparation and review of financial sections during partner audit processes, and support partners in responding to audit findings.
- Maintain a filing system (digital and/or physical) for all financial reports, supporting documents, and communication with partners, in accordance with GIZ and donor documentation policies.