Officer - Finance & Administration

DACAAR

Kabul
Permanent
Full-time

17 days ago
Apply easily

About DACAAR:DACAAR is a non-governmental, humanitarian organization that supports sustainable development in Afghanistan through promoting the ability of local communities to decide upon and manage their own development process. The organisation employs around 900 staff (National & International). Core thematic areas are: Water, Sanitation & Hygiene; Natural Resource Management; Small Scale Enterprise Development; Women's Economic Opportunities.DACAAR is an equal opportunity employer dedicated to promoting a diverse workforce. We warmly invite applications from all segments of society. Each candidate will be assessed based solely on their individual merits. We particularly encourage qualified individuals with disabilities to applyJob Description:Position Description:To deliver quality field services in support of Regional Manager, Monitoring, and supervision of The Finance & Administration Officer plays a key role in supporting the Regional Manager with financial, accounting, and administrative matters at the regional/field office level. He/She is responsible for the proper management of financial resources, ensuring compliance with donor requirements and both internal and external audit standards. The officer must also ensure the timely and effective financial reporting to the Main Office (MO) and maintain strict control over the regional office's cash and bank transactions.Responsibilities:Finance:

Prepare financial vouchers with proper supporting documents for the Regional Office.
Monitor and control project expenditures to ensure alignment with approved project budgets.
Review and verify that all financial supporting documents comply with DACAAR's finance policies and procedures, as well as donor requirements and audit standards.
Carefully check invoices to ensure goods and services have been procured in accordance with DACAAR's procurement manual.
Ensure timely collection, verification, and calculation of invoices received from field offices.
Prepare and submit all required documentation related to monthly expenditures to the Main Office (MO) Finance Department for processing.
Reconcile and prepare monthly closing reports for both cash book and bank book, ensuring accurate and organized records in both soft and hard copy.
In close consultation with the Regional Manager and other field officers prepares Monthly Cash Request Plan and monthly expenditures.
Ensure that all expenditures incurred by the regional and field offices are in line with the approved budget and coded correctly (GL account, project code, budget line, and department/location codes).
Liaise with the Mastofiat for tax payments (housing, contractors) in close coordination with the Finance Department.
Prepare the project procurement and vehicle/equipment repair plans in line with the annual operations plan.
In close coordination with the Regional Manager and relevant field officers, prepare the monthly financial request plan for anticipated expenditures.
Ensure that monthly project progress and monthly stock reports are received from all field offices and sent to the MO for further processing.
Ensure that non-expendable stock reports are received from all relevant field offices at the end of each project and the remaining balance is issued to other projects and submitted to the MO for further processing.
Make sure that each contractor completes the activities and receives payment as per the terms of the contract.
Make sure that each field officer receives the advance for running small project activities and clarify whenever staff are either suspended or terminated.

HR and Administration:

Ensure local recruitment is carried out in compliance with DACAAR's HR policy and that all necessary documents for employment contracts are prepared according to the approved checklist.
Ensure newly hired staff receive proper orientation, both general to the organization and specific to their roles and responsibilities.
Ensure that all staff complete the Staff Departure Notification (SDN) process before leaving the organization.
Ensure on-time sending of the contrcat amendments, SDNs, recruitment documents, probationary period review forms, signed copies of the employment contracts, and signed Job Descriptions to the Main Office.
Prepare a monthly staff update list for the regional office and related field offices/projects.

Others:

Maintain close coordination and communication with the Main Office, program operation team, and finance team for necessary support and guidance.
Ensure that responsible staff regularly update stock and inventory records and conduct physical verification of all DACAAR assets in the region and field offices.
The Finance & Administration Officer should travel to project sites as required.
Ensure that the relevant staff prepare and send / receive the pouch according to the agreed schedule.
Ensure strict adherence to DACAAR's existing security policies, procedures, and the daily instructions provided by safety personnel.
Perform any other tasks assigned by the supervisor.

Job Requirements:Education: Bachelor degree in Business Administration, specialized in Finance is required. A Master's degree in a relevant field (Finance, Accounting, or Business Administration) is preferredExperience: At least five (5) years of relevant experience in relevant field is requiredOther qualifications' an advantage:

Strong knowledge of financial management principles, practices, and procedures, applicable to both finance and administrative functions
Proficiency in budgeting, financial analysis, financial reporting, and general administrative management
Experience in managing procurement processes and contract administration.
Familiarity with donor financial regulations and reporting requirements.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines, especially during audits or financial closings
Proficient in using accounting software and Microsoft Office applications.
Strong attention to detail and accuracy in financial record-keeping.

Excellent communication and interpersonal skills, with the ability to work collaboratively in a multidisciplinary teamLanguages: Fluency in English, Pashto and Dari languages are required.Employment benefits:

Good training opportunities to enhance employees' skills.
Severance pay: one-month salary per year of service.
36 days of paid annual leave per year.
10 days of paid sick leave per year.
Eid bonus on both Eids (after the completion of three months' service).
45 days of paid Hajj leave (after the completion of one-year service).
90 days of paid maternity leave for female employees (after the completion of three months' service).
6 days of paid paternity leave for male employees (after the completion of three months' service).
Public holidays (According to the approved public holiday's list).
Food allowance AFN (3500) /month.

Submission Guideline:Procedure for submission of applications:Interested and qualified candidates should submit a DACAAR UPDATED Job Application Form along with introduction letter and CV online to or a Hard copy to HR Department in DACAAR main office Kabul.Important Note:

Applications without DACAAR's UPDATED Job Application Form will not be considered.
Application without Vacancy Number will not be considered.
UPDATED DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, ACBAR Website: www.acbar.org/; jobs.af websites, and DACAAR Main Office Kabul.
Applications submitted as .RAR file or if the size exceeds 2MB, will not be accepted by the system
Only Short-listed candidates will be contacted and called for the written test/ interview.
The salary would be paid in AFN according to the actual exchange rate.

DACAAR Commitment to Safeguarding:DACAAR is dedicated to preventing any form of inappropriate behaviour in the workplace, including sexual harassment, exploitation, abuse, and financial misconduct. We also prioritize the well-being of children, young people, adults, and beneficiaries with whom we interact. All staff members are expected to uphold this commitment as outlined in our code of conduct.We emphasize the importance of recruiting individuals who align with and exemplify our values.The person in this role will receive the necessary training and is responsible for understanding and adhering to the organization's safeguarding policies. All job offers will be contingent upon satisfactory references and appropriate screening checks, which may include criminal background and terrorism finance checks.DACAAR is also a participant in the Inter . In accordance with this Scheme, we will seek information from previous employers of job applicants regarding any findings related to sexual exploitation, abuse, and harassment during their tenure, as well as any ongoing investigations at the time of their departure. By submitting an application, candidates acknowledge their understanding of these recruitment processes.Kabul Office Address:
DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, AfghanistanPostal address: Central P.O. Box 208, Kabul, Afghanistan
Phone: (+93) 0202230752/ (+93) 0202230753
E-mail:
Web site:Submission Email:jobs@dacaar.orgSimilar Jobs

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