Finance officer

Sayas Group of Companies

Kabul
Permanent
Full-time

1 day ago
Apply easily

About Sayas Group of Companies:Sayas Group is a structure of companies that do business in several countries from Middle East to Southeast and Central Asia. Sayas Group is a leading business group in Afghanistan. The individual companies operate in different sectors from railway design, construction and management to investment, consulting, technical services, logistics, software development, mining mapping and exploration, and last, but not the least, fuel inspection and testing. In addition, the Group has successfully delivered large-scale infrastructure projects, including the construction and installation of modern scanners at the country's border points, aimed at strengthening customs operations, trade facilitation, and security.We leverage our knowledge and creativity to best meet the needs of each client. Our expertise and strong network of strategic partners are the very heart of our success. Our management team, our knowledge of the context, local and global procurement networks, and design experts have enabled us to define the optimal solutions and planning that ensure a flawless project delivery.We are committed to running our business successfully and efficiently, providing long-term benefits to our employees and stakeholders, and enriching the lives of those whom we serve by fulfilling our responsibilities to the best of our ability. We expect excellence from all processes, whether related to policy formation and program development or project implementation and customer services.As we continue to grow and expand our reach, we remain grounded in the core values of integrity, innovation, and impact. We believe in building sustainable partnerships and investing in human capital to create lasting change. Our forward-looking approach enables us to anticipate market trends, embrace new technologies, and adapt to emerging challenges, all while staying true to our commitment to deliver quality and value in every endeavor we undertake.Job Description:Job Summary:The Finance Officer will manage the disbursement of petty cash to field offices through the Sayaspay online payment system. The officer will ensure timely, accurate, and compliant payment processing, maintain clear records, perform regular reconciliations, and resolve discrepancies. This role supports smooth day-to-day financial operations and strengthens financial controls at sub-offices.Key Responsibilities:Payment Processing & Reconciliation

Oversee timely and accurate payments to Sayaspay accounts of sub-offices.
Ensure all payments are processed through Sayaspay without errors and match designated bank accounts.
Perform daily and weekly reconciliation of payments with sub-office finance officers and agents.
Investigate and resolve discrepancies or mismatches between Sayaspay transactions, bank statements, and deposit slips promptly.
Confirm bank deposits correspond exactly to amounts recorded in Sayaspay and reconcile differences.
Prepare and submit clear, timely weekly and monthly reports on payment status, reconciliation progress, and any issues to the Finance Head.
Maintain a transparent, comprehensive audit trail for all Sayaspay transactions.
Act as the first contact point for payment-related problems and coordinate with MIS/IT teams for quick resolution.
Monitor for suspicious or fraudulent activities and report immediately to management.

Petty Cash Management

Verify and approve petty cash requests from field offices, ensuring all necessary documentation is complete.
Maintain an up-to-date petty cash tracking system, including advances and expenses.
Monitor petty cash balances at field offices and ensure timely replenishment to avoid operational delays.
Conduct periodic spot checks or physical cash counts at sub-offices to verify petty cash on hand.
Collect and review monthly petty cash usage reports from field offices and ensure proper documentation and approval.
Assist field offices in resolving any petty cash-related queries or problems.
Train and guide field staff on petty cash handling, documentation, and reconciliation best practices.
Review and update petty cash limits based on office needs and spending patterns.

Financial Controls & Compliance

Ensure all payments comply with company policies, financial regulations, and security protocols.
Develop and maintain standardized procedures and checklists for petty cash disbursement and reconciliation across all sub-offices.
Support internal and external audits by preparing necessary documentation and answering queries related to petty cash and Sayaspay transactions.
Coordinate with procurement and logistics teams to ensure petty cash is used only for approved expenses.
Monitor exchange rates and advise on any impacts to petty cash disbursements for offices dealing with foreign currency.
Help design and implement internal controls to reduce risks in cash handling and digital payments.

Reporting & Communication

Prepare detailed monthly reports and presentations on petty cash and payment activities for senior management.
Keep clear records of vendor payments made via Sayaspay to track payment history.
Liaise between field offices, banks, and payment providers to resolve banking or transactional issues.
Participate actively in finance team meetings and share updates or challenges related to payments and petty cash.
Maintain confidentiality of all financial information and documents.
Support cash flow planning and budgeting for petty cash needs in field offices.
Assist in updating finance manuals and policies related to payment and petty cash procedures.

System & Process Improvement

Recommend improvements to the Sayaspay system and payment processes to enhance accuracy, efficiency, and security.
Coordinate with IT to ensure Sayaspay is up to date with security patches and technical enhancements.
Participate in pilot tests of new digital finance tools or payment methods.
Develop contingency plans for emergencies affecting payment transfers to field offices.
Stay updated on local and international financial regulations and best practices regarding online payments and fraud prevention.

Job Requirements:

Bachelor's degree in Accounting, Finance, or related field.
Minimum 2 years proven experience in financial control, payment systems, and reconciliation.
Familiarity with online payment systems and financial software.
Strong analytical skills and attention to detail.
Excellent communication skills to collaborate with internal teams and external partners.
Ability to work under pressure and meet deadlines.
Knowledge of banking regulations and financial reporting

Language: Excellent language proficiency in spoken and written Dari, Pashto and English.Submission Guideline:Interested and qualified candidates can submit their update CVs to the HR Department through the email address:Shortlisted candidates will be directly contacted for written test / interview. If you are not contacted after TWO WEEKS of the closing date. please know that your application has not been successful for the post.Please indicate the Position Title and vacancy number (FIN SG/HR/2025/016) in the subject of your email, otherwise, your application will not be considered.Only those candidates who meet the qualification and requirements for the mentioned positions will be called for the test / Interview.Due to large number of applicants, we are unable to provide individual feedback.Submission Email:hr.head@sayasgroup.comSimilar Jobs

Sayas Group of Companies