Finance Assistant

PU-AMI

Ghazni
Permanent
Full-time

1 day ago

About PU-AMI:About Première Urgence - Aide Médicale Internationale (PU-AMI)PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI's teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI's main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country's borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.تیم های پی یو ای ام آی متعهد به حمایت و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد. هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار انهاییکه در نیاز فوری قرار دارند میباشد.ماموریت افغانستان قدیمی ترین مآموریت پی یو آی بوده و با اولین مداخله در بخش صحی در سال1979 فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات تردیدات یا تروما را ارایه میدارد.این اداره عمدتآ پروژه ها را در بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور از زمان شیوع کرونا در 2020 تطبیق مینماید .پی یو ای ام آی همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر - اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.در سطح جهان موسسه پی یو آی در 23 مملکت جهان به 6 میلیون نفر در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.Job Description:Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص- The Finance Assistant is responsible for cash & bank operations, including payments, cash handling/storage, and reconciliations while coordinating with the regional finance manager and head of Sub- base for large transactions.- The Finance Assistant is responsible for accurate financial records, validating purchases files, and providing external/internal auditors with required financial documents.- S/he should ensure that all soft and hard copies of accounting files are properly archived, filed and shared with the Coordination office in a timely manner.- Responsibilities include preparing tax reports as per Afghanistan tax laws, updating daily cash and bank books, overlooking for forecasts, preparing monthly cash requests, and scanning all monthly payment vouchers at the end of the month.- Additionally, to assist with other tasks assigned by management.Objective 1هدف اول : Cash and Bank ManagementActivities/Main dutiesفعالیت ها/ وظایف عمده:

S/he is responsible for the safety of cash and receive the cash from subhead of base based on need.
S/he must reconcile the cash balance with the cash book daily, with physical cash count at the end of the day.
S/he is responsible for preparing the weekly cash inventory.
S/he is responsible for coordinating Paktia office for payments above authorization limit.
S/he makes sure that there is a positive balance in bank accounts before proceeding to payment.
During the monthly accounting closure, s/he is responsible for filling in the bank reconciliation sheets.
S/he records all the expenditures in the cash book and bank book and the cash balance must be reconciled with cash book on a daily basis, with physical cash count.
S/he liaises with the Bank for all transfers and salary payments document submissions only, withdrawal of cash to office safe, and receiving cheque books.
S/he must reconcile the Bank statement with a bank book record at the end of the month.
The cash situation should be reported on a daily basis to the line manager.
Any discrepancy in cash must be immediately reported to the line manager.

Objective 2هدف دوم: Cash and Bank PaymentsActivities/Main dutiesفعالیت ها/ وظایف عمده:

S/he makes sure that all the purchase files and payment forms are correctly filled out and signed as per PUAMI thresholds before payment.

S/he is responsible for the good financial codes on all order forms.

S/he is responsible for making all the wire transfers to the suppliers, payrolls, partners and administrations.

S/he makes sure that all expenses whatsoever are made are priorly authorized and validated by the person responsible as per PUAMI standard formats before payment.

S/he keeps a clear and ordered record of all advances paid and make sure no unauthorized person receives a cash advance.

S/he makes sure the advanced settlement by providing the proper payment documents after a period of one month from the day the advance was taken. In case of delay, the Supervisor should be immediately informed and corrective measures enforced.

S/he marks all invoices on a paid stamp on the day of payment and files all relevant payments files at the office according to the numbers set by Saga software.

Objective 3هدف سوم : AccountancyActivities/Main dutiesفعالیت ها/ وظایف عمده:

S/he is responsible for the monthly accountancy of the base and shares the monthly accounting pack with the regional office.

She/he will respond, in time, to any query received in the monthly accounting pack from the Coordination office.

Ensure that all soft and hard copies of accounting files are properly archived and shared with the Coordination office on a timely manner.

S/he assists Regional and Coordination finance department in case of audit of projects.

Objective 4هدف چهارم Tax ManagementActivities/Main dutiesفعالیت ها/ وظایف عمده:

S/he is responsible for the monthly tax report of the base and shares the monthly tax report with the Coordination office in coordination with the regional finance manager.

S/he will respond, in time, to any query received on the monthly tax report from Kabul office.

Ensure that all soft and hard copies of accounting files are properly archived and shared with the coordination office in a timely manner.

Objective 5هدف پنجم ArchivingActivities/Main dutiesفعالیت ها/ وظایف عمده:

S/he gathers monthly hard accountancy documents as per the deadline, makes required double check and corrections and gives feedback to the concerned people.

S/he prints all the vouchers from SAGA and attached them to payment files, on a monthly basis.

S/he should ensure that all soft and hard copies of accounting files are properly archived, filed and shared with the Coordination office in a timely manner.

She/he is responsible to send scanned archives every month to Coordination and hard archive upon 1st movement availability to Kabul after completion of scan.

Job Requirements:Qualification/ Requirements تحصیلات و شرایط لازمه

Education Degree: University degree in Business Administration/ Commerce/Economics/ or Accounting Qualifications such as ACCA/CA or CPA Afghanistan.

Work experience: at least 2 years' experience in a similar position and relevant finance & accounting experience with NGOs

Knowledge and Skills: Knowledge in SAGA will be a real asset for the applicant, accounting procedure in NGO, good reporting skills (MoE and MoF and etc)

Language: Fluent in English, Dari and Pashto.

Computer Skill: Expert with MS office

Detailed oriented.

Excellent communication skills

Analytical skillsSubmission Guideline:Dear candidates,To apply for this vacancy, please use the following link provided below:If the link does not work by clicking on it, please copy and paste the link in the browser address bar.While applying, if you face any technical issues, please send only a message to the WhatsApp number below: 00093708265988Make sure to press submit at the end of the application.Please note:You are allowed to apply only before the closing dateOnly the candidates who meet the mandatory qualifications/requirements will be considered for the long list.A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.Validated copies of academic certificates/diplomas will be requested only if called for an interviewFemale Candidates Are highly encouraged to apply!Kind regards,The PU-AMI HR TeamSubmission Email:https://forms.office.com/e/kwKnBDpxFuSimilar Jobs

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