Grants & Compliance Manager
The HALO Trust
- Kabul
- Permanent
- Full-time
Nationality: Afghan
Category: Finance
Employment Type: Full Time
Salary: Based on HALO Salary Scale
Vacancy Number: HT-113-2024 Grants and Compliance Manager
No. Of Jobs: 1City: Kabul
Organization: The HALO Trust
Years of Experience: 3-5 years' experience working in grants and compliance, in a humanitarian organization
Contract Duration: 1 year (with possibility of renewal)
Gender: Male/Female
Education: Bachelor's Degree
Close date: 2024-04-30About The HALO Trust:The HALO Trust is the world's largest humanitarian mine clearance organisation. We save lives and restore communities threatened by landmines and other weapons of war, such as cluster bombs, stockpiles of small arms and improvised explosive devices (IEDs). Born out of a desire to help the people of Afghanistan in 1988, we now have over 9,500 staff in 26 countries and territories, working to get vulnerable communities back on their feet following conflict. Millions of families have been able to return to their homes safely thanks to this work, but there is still much to do.There are many challenges associated with delivering humanitarian work but we are passionate in our commitment to create safe, secure communities but we do not shy away from working in countries where there are gaps in international support for clear humanitarian needs. As an advocate for the 'forgotten' in the world, we urgently wish to reach more countries where our skills and experience can accelerate recovery and provide the essential groundwork to help address the root cause of the current refugee crisis.Demining remains our core purpose but in order to deal with the broader debris of war, we are strengthening our work in weapons and ammunition management. We help governments to manage stockpiles of weapons and dispose of weapons and ammunition.The HALO Trust is the world's largest humanitarian mine clearance organisation. We save lives andrestore communities threatened by landmines and other weapons of war, such as cluster bombs,stockpiles of small arms and improvised explosive devices (IEDs). Born out of a desire to help the people of Afghanistan in 1988, we now have over 6,000 staff in 19 countries and territories, working to get vulnerable communities back on their feet following conflict. Millions of families have been able to return to their homes safely thanks to this work, but there is still much to do.There are many challenges associated with delivering humanitarian work but we are passionate in our commitment to create safe, secure communities but we do not shy away from working in countries where there are gaps in international support for clear humanitarian needs. As an advocate for the 'forgotten' in the world, we urgently wish to reach more countries where our skills and experience can accelerate recovery and provide the essential groundwork to help address the root cause of the current refugee crisis.Demining remains our core purpose but in order to deal with the broader debris of war, we are strengthening our work in weapons and ammunition management. We help governments to manage stockpiles of weapons and dispose of weapons and ammunition.Job Description:The HALO Trust Afghanistan team is seeking a qualified and highly motivated Grants and Compliance Manager to support finance team. Under the leadership of the Head of Finance, you will support the effective management of grants throughout the project cycle, advise on donor compliance and ensure grant deliverables are achieved on a timely basis. You will effectively manage the grants and compliance team with good oversight and support. Furthermore, high quality donor reporting and strong communication is required.Job Requirements:Key ResponsibilitiesGrant/Project Management and Reporting
- Provide leadership to the grants and compliance team, to ensure effective support to the overall finance team.
- Support the development of monthly, quarterly, annual, and end-of-project reports and ensure donor and HALO standards and requirements are met.
- Maintain grant records, modifications, and any other relevant information.
- Lead on grant's lifecycle with emphasis on implementation phase and closeout.
- Prepare the monthly financial reporting matrix for on-time follow-up and submission of the financial reports.
- Prepare the Budget versus Actual analysis each month and share with all the related units to avoid any over/under spendings.
- Coordinate close-out of projects in a timely manner and in line with HALO's financial standard operating procedures.
- Prepare the Semi-Annual reports (Finance Section) for the Ministry of Economy.
- Keep up to date on all donor rules and regulations.
- Identify compliance issues and risks throughout project life cycle. Support development of mitigation plans with the finance team.
- Support external audits, providing the necessary documentation and information as needed.
- Assist the team with the Annual Tax Return filing (Izhar Nama) and assisting in obtaining Tax Exemption Certification process by providing them with financial data and records to the Ministry of Finance.
- Strong awareness of current taxation regulations in Afghanistan.
- Minimum bachelor's degree in finance, Accounting, Economics, Audit and Management or any other related field.
- A minimum of 3 years' professional experience serving in a Grants Management, Compliance and Internal Control functions preferably with an international NGO funded by various donors.
- 3-5 years' experience in a management role.
- An implementer of policies, procedures, and projects.
- Excellent communication skills in both English and local languages.
- Ability to work effectively with a wide range of people in different departments.
- Advanced Excel skills and solid working knowledge of NetSuite or other similar ERP system.
- Work in a fast-paced, busy environment.
- Maintain performance expectations in stressful environments.
- Meet deadlines, be self-sufficient and work under pressure.
- Contribute and communicate effectively with the team.