M&E Officer
Afghan Family Guidance Association |AFGA
- Kabul
- Permanent
- Full-time
Nationality: Afghan
Category: Health Care
Employment Type: Full Time
Salary: As per Organization Salary Scale
Vacancy Number: HR1062-AFGA/312
No. Of Jobs: 1City: Kabul
Organization: Afghan Family Guidance Association |AFGA
Years of Experience: Technical and practical experiences in M&E practices
Contract Duration: 31 Dec 2024 (with 3 months probationary period)
Gender: Male/Female
Education: Candidate having medical background and familiarity with HMIS/DHIS -2 is given first priority
Close date: 2024-04-28About Afghan Family Guidance Association |AFGA:Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of International Planned Parenthood Federation (IPPF).AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world.Job Description:Description of Role:Under the supervision of the M&E Manager, the Monitoring and Evaluation Officer shall be responsible for the overall collection, summarizing, compiling, storing and timely reporting of all forms data generated from the DHSI-2 Local and Global, as well as other M&E/MIS tools with a key focus on submission of timely, qualitative and quantitative reports to the M&E manager for finalization and dissemination to donors and relevant stakeholders. Specifically, the M&E Officer has to focus on implementing the M&E plan and help the M&E Manager in conducting field visits, analysis and reporting.Duties:M&E Responsibilities
- Responsible to collect, validate, and compile data received from the AFGA service delivery points,
- Entry the data into the data base; analyze and interpret the data for effective and efficient program implementation,
- Help in the preparation of field reports, including data collection, analysis, and presentation,
- Collect compile and analyze the DHIS data and submit monthly data reports
- Supervise OPD HPs and provide on-the-job training about HMIS to all technical staff.
- To liaise with PHD HMIS department and MoPH- HMIS-related department
- To present all HMIS activities at the project and HFs levels through the bar chart and line chart (monthly base quarterly base and annual base)
- Make sure there is no discrepancy between DHIS2, register and the Tally sheet.
- Conduct on the job training on HMIS/DHIS2 guidelines case definition and reporting.
- Supervise regular data collection and ensure quality of the data by random verifications and validations,
- Record, manage and preserve M&E data in a safe and accessible way,
- Analyze and discuss findings based on regular monitoring data with the M&E Manager and program team as needed,
- Provide feedback to senior staff and program teams on projects' performance based on monitoring data findings,
- Produce monthly and quarterly progress reports based on the annual work plan, with qualitative and evaluative inputs from the various sectors under the projects, and submit to M&E manager.
- Responsible for proper record keeping and filling system of evaluation and statistical data,
- Ensure availability of appropriate register, reporting formats and other Monitoring and evaluation tools and responsible for timely distribution of these formats to AFGA centers through logistic and supply system,
- Provide feedback to in-charges of AFGA service points on their monthly statistical report and provide recommendation for improvement of reports,
- Any other program related tasks assigned by the M&E manager and/or CEO from time to time.
- Ensure update HMIS software is functional and used properly in the main office and field,
- Record, compile, analyze and interpret health data and information,
- Update HMIS forms and train field staff on how to use these forms,
- Supervise clinics and Community Midwives' (COMs) HMIS activities and give proper feedback to related staff,
- Ensure and maintain the flow of information to AFGA main office from the field and reversely,
- Give advice and support to the project and program staff in HMIS related tasks,
- Other HMIS related and needed activities.
- University Degree from a reputable university in the Medical field or Midwifery. Other degrees in a relevant field are also acceptable
- At least three years' experience in the field of Monitoring and Evaluation
- Data Collection
- Data Analysis
- Data Storage
- Data Privacy
- Data Dissemination & use
- Data flow
- Follow up with data collection process and report submission
- Good skills of computer program i.e. Word processing, spreadsheet, access and power point.
- Fluency at local languages and having good written and verbal communication skills in English language as well.