Coordination Officer
Teach For Afghanistan
- Kabul
- Permanent
- Full-time
- Draft, review, and finalize all official letters (Maktoobs) addressed to and received from government entities, ensuring accuracy, clarity, and compliance with formal protocols.
- Maintain a proper filing and tracking system (both hard and soft copies) for all incoming and outgoing correspondence.
- Ensure timely responses to official communications from ministries and other stakeholders.
- Act as the focal point for coordination between TAO and the Ministry of Economy, Ministry of Education, and Ministry of Finance.
- Establish and maintain strong working relationships with relevant departments and focal points within ministries.
- Conduct regular follow-ups (in person, phone, and written) to track progress on submissions, approvals, and pending actions.
- Represent TAO in meetings, consultations, and official discussions with government stakeholders when required.
- Ensure all organizational activities align with government and TAO regulations, policies, and expectations.
- Register and update all project-related information in the Ministry of Economy's online portal in a timely and accurate manner.
- Obtain project introductory letters and ensure compliance with MoEC requirements.
- Prepare and submit bi-annual (and any other required) project reports through the online system and physical submission channels.
- Follow up proactively to secure approvals and resolve any issues or feedback related to submitted reports.
- Maintain an updated database of all submissions, approvals, and correspondence with the Ministry of Economy.
- Ensure compliance with NGO regulations, reporting timelines, and documentation requirements set by the Ministry of Economy.
- Lead the preparation and consolidation of Memorandums of Understanding (MoUs) in coordination with program, finance, and leadership teams.
- Ensure MoUs are aligned with government policies, organizational strategy, and legal requirements.
- Submit MoUs to the Ministry of Education and track the review and approval process.
- Follow up with relevant MoE departments to ensure timely endorsement and final signing of MoUs.
- Maintain records of all signed MoUs and ensure compliance with agreed terms and conditions.
- Coordinate closely with Provincial Leads to obtain official acceptance letters from Provincial Directorates of Education.
- Ensure all required documentation from provinces is complete, accurate, and submitted on time.
- Liaise with central Ministry of Education departments to secure approvals of quarterly and other periodic reports.
- Support provincial teams in understanding government requirements and documentation processes.
- Facilitate communication between central and provincial education authorities when required.
- Prepare and submit all required tax-related documents to the Ministry of Finance for clearance.
- Ensure compliance with tax regulations applicable to NGOs in Afghanistan.
- Follow up regularly with MoF departments to obtain timely approvals and clearances.
- Maintain proper records of all financial submissions and approvals related to tax and compliance matters.
- Perform any other tasks assigned by the supervisor related to coordination, compliance, and government relations.
- Support special projects, high-level meetings, and strategic initiatives requiring government engagement.
- Travel to provinces when required to support coordination and relationship management.
- Bachelor's degree in Public Administration, Law, Political Science, Business Administration, or a related field (Master's preferred).
- Minimum 2-3 years of relevant experience in coordination, government liaison, or administrative roles within NGOs or public sector.
- Strong knowledge of government systems, procedures, and NGO regulatory frameworks in Afghanistan
- Excellent official writing and documentation skills
- Fluency in Dari, Pashto (English is not required)
- Strong interpersonal and relationship management skills
- High attention to detail and organizational skills
- Ability to manage multiple priorities and meet strict deadlines
- Problem-solving and proactive follow-up approach
- Proficiency in MS Office and online government portals