Maintenance Supply Chain Assistant (Re Announced)
PU-AMI
- Nangarhar
- Permanent
- Full-time
- To request on time necessary items/equipment needed for maintenance of offices, stocks and GHs
- To ensure the proper maintenance of wiring, plumbing, and other systems of PU-AMI JAL offices, stocks and GHs
- To ensure fully functioning of office equipment, small carpentries, electricity, cooling and heating equipment.
- To regularly check and maintenance of generator, and oversee the oil and lubricants of the generators
- Performs intermediate skilled work maintaining and repairing automotive
- fleet and small
- Equipment such as generator and electronic wiring, AC cleaning
- Performs general repairs and maintenance of vehicles
- Inspects and services Project vehicle, generator and ACs
- Diagnoses heating and air conditioning systems and makes repairs
- Troubleshoots and repairs electrical controls and wiring
- Assists in ordering and obtaining necessary parts and supplies
- Responds to after hour emergencies as requested
- operate machines, motor vehicles, hand tools, and job specific equipment
- and tools
- To ensure the proper maintenance of vehicles and Ambulances as per need
- To keep spare parts of equipment for verification purposes.
- To keep complete track of goods repaired and handed over
- Ensure supply of water in the compound by regularly checking water pumps and tanks
- Performs other duties and responsibilities as assigned by supervisor
- Any other tasks assigned by supervisor and head of department
- Collecting, organizing, and analysing data market information and data to enable effective procurement plannings
- Preparing and implementing procurement plans following related PU-AMI procurement Standard Operating Procedures (SOPs)
- Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
- Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors' standards, the role holder will:
- Support the development of procurement specifications.
- Process approved Purchase requisitions through the procurement software ensuring data accuracy.
- Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
- The Regional supply chain assistant is responsible for effectively and orderly filling and archiving of procurement documents. He ensures that all procurements are properly documented and that files are complete, in line with PU-AMI procurement guidelines, donors and audit requirements.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Receives and validates requests forms and purchase orders, based on requirements
- Review procurement documents for accuracy before taking payment for approval in eastern region.
- Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement.
- Supporting the planning, procurement, and inventory management of goods and materials.
- Any other tasks assigned by supervisor and head of department.
- The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes: -
- Maintaining suppliers' files and documentation
- Monitoring and documenting supplier performance
- Maintain supplier performance score cards.
- will assist in identifying and analysing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identifying and reporting procurement red flags across the procurement value chain
- Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
- Reporting
- will support timely and accurate reporting by:
- Preparing and submitting accurate monthly reports to the logistics Officer on time.
- Supporting with developing and updating the procurement plans (assigned) as required.
- Submitting monthly list of commitments to Logistics officer/Finance
- Submit periodic procurement tracking report for related stakeholders,
- At least graduated from high school. A bachelor's degree, BBA, in Management Science or Administration will be preferred.
- Minimum 2 years of working experience in the Maintenance field is required.
- Experience in Logistics and supply chain will be an asset.
- Experience in general building operation and maintenance activities, such as plumbing, electrical, carpentry, and mechanical systems (including relevant equipment and tools)
- Experience in an INGO or NGO will be preferred.
- Good communication and negotiation skills.
- Ability to communicate in Pashto/Dari and English.
- Excellent interpersonal skills.
- Good computer skills (PowerPoint, Word, Excel, office 365, and Outlook).